Hampton Roads Chess Association
presents the
VBPD Title 1 Fundraiser Tournament
Law Enforcement Training Academy
411 Integrity Way
Virginia Beach, Virginia
Saturday, November 9, 2024
Join us for this Fundraiser tournament to benefit several Title 1 and low-income school chess programs in our region. ALL net proceeds will help pay for chess programs at eligible schools and cover tournament entry fees for students from those schools.
This is an HRCA Scholastic Cup Event!
HRCA membership is not required for the tournament, but IS required to participate in the Scholastic Cup awards.
For more information visit https://hrchessclub.org/scholastic-cup/
SCHEDULE:
8:30-9:30 AM - Check-in
9:30 AM - New Player Orientation
10 AM -- Round 1 begins for all sections.
Subsequent rounds will be "ASAP", meaning they will begin as soon as the previous round is complete. We cannot give an exact finish time -- likely no later than 5 PM. Awards immediately following the completion of the final round.
LUNCH BREAK will happen --the time is TBD based on progress of tournament, likely after the second round. Listen for announcement on site for when to be back for the next round.
PARTICIPANTS: This is a scholastic tournament for children in Pre-K through 12th grades. There are sections for all abilities from beginner to advanced. A short new player orientation will be available for our newest players!
FORMAT: A Swiss System (like a bracket system -- not an elimination event!) tournament of four or five rounds based on entries. Time control is G/40; d5, meaning each side has 40 minutes to complete all their moves, and the clock will not start counting down for the first 5 seconds of each move.
Section choices are:
Junior Rookie: Grades Pre-K through 5th with little to no tournament experience. No rated players allowed. US Chess membership not required.
Senior Rookie: Grades 6th-12th with little to no tournament experience. No rated players allowed. US Chess membership not required.
Novice (U500): Children of all ages who are US Chess members with a Regular over-the-board (OTB) rating Under 500. The November supplement will be used. Unrated players are allowed in the Novice section and are eligible for place prizes or Top Unrated prizes only.
Open: Children of all ages who are US Chess members with a Regular OTB rating 500 and up. Players rated Under 500 are allowed to play up in the Open section. Unrated players are allowed in the Open section and are eligible for place prizes or Top Unrated prizes only.
AWARDS: TROPHIES to the Top 5 finishers in each section. Additional "class" trophies in each section based on school grade (Rookies) or rating (Novice and Open). Examples include Top U700 in Open, Top U300 in Novice, Top Unrated in each rated section, Top K-3rd grader, Top K-1st grader, etc. Final awards will be determined 10 days prior to the start of the event based on entries. MEDALS to all finishers below trophy standings who finish with at least an even score (half the possible points). RIBBONS to all remaining participants. TEAM TROPHIES to the Top 2-3 school teams in each section based on entries.
ENTRY FEE: $35 Early Entry Fee through 11:59 PM on Saturday, November 2nd. $40 Standard Entry Fee through 11:59 PM Wednesday, November 6th; $45 Late Entry Fee thereafter. PLEASE REGISTER IN ADVANCE, as we may not be able to accommodate walk-up registrations. Scholarship participants approved for discounts and Title I schools who need registration assistance MUST contact Tina in advance to register. Please note that entry fees are required to participate and are NOT tax-deductible gifts.
REFUNDS: If you need to withdraw, please contact the Event Organizer. An administrative fee applies to all refunds. There are absolutely NO refunds after tournament begins. **Please check the ENTRY LIST before registering to make sure you do not register multiple times. Duplicate entries are still subject to the refund fee.
Refund Administrative fees:
Early and standard registrations are subject to a $10 administrative fee. Late registrations (after Nov 6) are subject to a $15 administrative fee. There are no refunds once the tournament begins.
Our default refund is now a tournament credit. Refunds create a lot of administrative work and loss of important operational revenue to HRCA. We want to maintain our ability to give refunds, so our default refund is to now give participants a CREDIT towards a future HRCA tournament. The credited amount will be the entry fee paid less any applicable administrative fee.
GIVE AN EXTRA GIFT TO SUPPORT TITLE I PROGRAMS: If you would like to make a separate, tax-deductible gift to support our Title I chess programs, please make a donation through our Zeffy donation platform. Please select Title I schools as your designation. You will receive a receipt for your gift right away. You can help HRCA to provide valuable chess education and support to schools who do not have funding. We often to have to decline requests for assistance -- you can help us say YES!
Please also give our friends at the VBPD Law Enforcement Training Center a big thank you for generously letting us use their facility for this event!
VOLUNTEERS NEEDED! Volunteers help ensure our events run smoothly! Please sign up for a spot to help us at https://www.signupgenius.com/go/10C0C4AA8AB28A3FDC25-52205928-vbpd. Set up, Clean, Up, scorekeepers, CERTIFIED Tournament Directors (TDs), and assistant TDs (not certified) are needed.
Please also make sure to log your time for us - https://bit.ly/hrcavolunteertime
Tournament Organizer: For more information/questions, contact Tina at cschweiss2@hrchessclub.org, 757-472-5909. Email is the fastest way to reach us.
Safe Play and Code of Conduct: It is our goal to provide a fun, safe, and supportive environment. Community partnerships are vital to HRCA, and we want to ensure we remain good stewards to our partners and their facilities. There is a lot of downtime during tournaments -- parents are responsible for supervising their children when they are not playing a scheduled match.
By registering and attending in this event (as participant or guest), you acknowledge and agree to abide by the US Chess Federation's Safe Play Policy, and HRCA's Code of Conduct and General Liability Waiver and Release. For more information on Safe Play or HRCA's Code of Conduct and General Liability Waiver and Release, please click the BLUE links. Violations of these policies may result in warnings, or ultimately, disqualification or dismissal from the event without refund.
Photo Policy: Please be advised that photos and/or videos may be taken at HRCA events for use in HRCA's marketing, grant reporting, educational, news, or other promotional materials, whether in print, electronic, or other forms of media, including on our website and social channels. HRCA will not identify images using the full names of those photographed without express written permission.